State of the new features by the end of 2021

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With the go-live of the first SONAR institutions, the system has quickly evolved to complete its core functionalities. Here is a brief overview of the main one implemented since this summer.

Subdivisions

A subdivision enables to group users (submitters and moderators) within the organisation, for example according to their department, institute or faculty. This makes it possible to manage rights and organise workflows more finely in the repository.

For example, a moderator within a subdivision is notified only of new submissions from researchers of his┬Ěher own subdivision. He or she can see, edit and delete these deposits, but not those of other subdivisions. In this way, the validation work can be shared and organised within the institution, especially in larger universities.

See more details in the SONAR help.

Import from swisscovery

During the deposit process, it is possible to import the metadata from an existing record in swisscovery, thus avoiding to enter it manually.

Import from swisscovery: various search options

Import from swisscovery: various search options

Sorting results

The documents search view is equipped with sorting options by title, date and relevance, the latter being applied by default. But also the other search views in the professional interface have these options, for instance sorting deposits by date or users by name.

The administrator of the organisation can configure and update the homepage texts in DE/EN/FR/IT without specific programming or web editing knowledge. The text can be easily formatted (see below).

Organisation editor for more multilingualism

Organisation editor for more multilingualism

Button for submitting publications

An easy-to-see button for depositing publications is present in the header of SONAR. It appears only for connected submitters/researchers. Thus, it is visible from any page of the interface and encourage researchers to deposit their papers.

Document visibility settings

In a previous blog post, we already told you about managing file access rights (open, embargoed, restricted access), independently of the visibility of the bibliographic metadata. Now it is also possible to act on the metadata, for example to mask a document in the public interface, or to show it only for users within the IP addresses of the organisation.

See more details in the SONAR help, under field “Visibility”.